How to Keep Business Communications Going When You’re On the Go
Despite the abundance of mobile devices such as smartphones and tablets available on the market and new technology such as video conferencing making communications easier and more accessible than ever, far too many people are remaining stuck to their old desktop computers. There are advantages of using these, but to increase profits, productivity, and stay ahead of the game in a competitive market, it is more essential to take your communications mobile or encourage your colleagues to do so. Here are just a few ways that online conferencing can do it for you:
- Make Yourself Available
Chron’s small business news says that the advantage mobile phones have had on business is the ability to make quick decisions whilst out of the office. This is essential in the modern business world where certain industries are run on split second decisions and require the top sales, clients, or colleagues before anyone else to stay ahead. As such, you should assure all colleagues, clients, and customers, or anybody else who communicates with you on a regular basis, that you are available remotely through both your cell phone number and your video conferencing software whenever they need you. Even a brief chat can have a big impact on important business decisions.
- Choose a Cloud Based System
There are many conferencing systems available all with their own advantages and disadvantages. Cheap or free versions may be useful for some purposes, but they tend to require a download and can only be used on the device they are downloaded onto, and only between users who have signed up for the same software. Cloud based mobile video communications for IT such as BlueJeans are based online rather than on the computer itself or an external disk, meaning they can be accessed from any compatible device. These compatible devices tend to be anything which connects to the internet and has a microphone, speaker, and camera, all of which now come as standard anyway. This means that you can go from your work computer to your phone and still stay in touch with colleagues, and you won’t be left out if one of your devices breaks temporally and you have to use a spare. When you are deciding which service to sign up for, look out for one which can be accessed from any device, rather than one that has to be downloaded onto each device separately.
- Be Courteous of Those Around You
It is useful to be able to communicate while travelling to ensure that you aren’t missing out on anything. However, it is good manners to be aware of your surroundings and remain considerate of others. If you are talking on crowded public transportation, try and find a separate carriage or space that allows phone calls or even request to make the call later on when you are able to focus properly on the conversation. If there is too much background noise around you, it could be picked up by your microphone and disrupt everyone else on the call. It goes without saying that you should never make conference calls while driving, even with a hands free device.
- Prepare Something in Advance
If you know you are going to be travelling or unavailable for a meeting, try and prepare something else instead. Online conferencing allows videos to be live streamed to each participant. Preparing a short and simple video will allow you to have at least some presence in the meeting and get your point across even if you can’t be there yourself.
- Stay Organized
RadicalHub says that one of the big advantages smartphones have in business is the amount of tools they come with that allow for better organization. In decades past, this would probably have been done with a filofax and a bulky cell phone, but now it can all be done from a small device. Conferencing software can not only be used on almost all smartphones but some systems can also connect with other programs installed on the smartphone. For instance, meetings can be scheduled with the software and included on your Google Calendar. Thinking in this joined up way and choosing software which can link with other software will make your organization much easier and your workflow smoother even when you are on the go.
It is no wonder that mobile devices and video communications have caused the amount of small businesses and single person start-ups to skyrocket in recent years. Many have seen the advantages they have and their ability to conduct business from anywhere. Remember to not let it completely dominate your life and take some time away from your work once in a while. But for the rest of the time, you will find mobile conferencing will improve your business and your life exponentially.